The World’s Most Usable Document Management System
There is a risk of hard drive failure, fire, flood, or stealing if you just store your paperless office documents on your computer or local server. What happens if you need to view one of those important files while not at the office? Acrobat systems are here. The best online document management system available, and the simplest DMS to use anywhere! Amazingly user-friendly, extremely secure, and reasonably priced EDMS.
Give anyone you choose to access to files, folders, sections, or even the entire account with various permissions (Previewer, Viewer, Editor, Upload-only). For user administration, use Active Directory. To share with several people simultaneously, create groups of collaborators! Utilize Office 365 apps to collaborate and send documents for e-signatures.
Our cloud-based document management system includes a robust live-search feature that enables you to search documents not just by file name and metadata, such as keywords, but also by the files’ actual content, owing to optical character recognition (OCR) technology. Document images and scans, as well as PDF and Docx files, are now fully searchable!
Do you need the approval of one or more persons before moving on from a bill, a vacation request, or another document? No issue at all! Encourage others to affirm and offer feedback. systematically or all at once. Getting and tracking approvals has never been simpler! More information on the approval workflow
For any folder or file, you can additionally define an optional retention time in days, weeks, months,
Implement automatic document tagging using the defined schemes. You can determine how frequently you want to get automatic notifications when a document or folder changes. While an audit trial records each user’s action for accountability.
File Linking And Customised Metadata
In order to better organise your documents, add tags, notes, dates, and due dates. You may quickly add custom metadata fields with a variety of sorts, including lists, checkboxes, and more! To establish relationships between documents in various folder systems, you can also connect files. Additionally, metadata templates can be set up at the folder level.
Versions Of Files
When you upload a new version of a file, all previous versions of the file and their metadata are preserved and can always be recovered with just one click! You can lock a document for others while you are editing it on your computer using a check-in/check-out mechanism. Additionally, every revision of a document may receive independent approval.
Simply set up a reminder whenever you need to receive a notification at a specific time and date! You can create as many reminders as you’d like, each with a distinct email address you can use to get notifications.
Upload Documents by Email
There is a specific email address for each folder. You only need to send or forward an email to that address for the attached file to land in the desired folder with the sender, topic, and content information all preserved. It’s ideal for transmitting documents from a scanner into your DMS or for storing them on the fly because it’s so simple to use.
Supported Subsidiaries
You can establish different areas for your branch firms even though you can create an infinite hierarchy under your primary account role! You can therefore have one for each division or branch of your business. Unless you want to grant someone access to numerous of your organisations, the teams and data are kept apart.
Mobile-Friendly DMS
You can access your documents in the online document management system for the Acrobat software from any PC, Mac, tablet, or smartphone that has an internet connection. around the world.
Your papers are safely kept in a secure cloud, but if you’d want to regularly create a local backup on your hard drive, you may easily download the entire account or specific files or folders. Alternatively, utilise our Windows Sync App.
Secure & Safe
In the cloud document management system provided by Acrobat, all of your data is triple-backed up and bank-level encrypted before being safely stored and transferred. Your team members can have their password policies (including 2FA) customised so they are only allowed to use exceptionally long passwords and must update them as frequently as they like.
Globally
For many businesses and organisations throughout the world, paperless document management is a simple and common aspect of everyday operations. For those who have chosen Acrobat software
